Every material movement.
Connected to the right job.

The problem

Warehouse pickups weren’t tied to specific jobs or approved material quantities. The office had difficulty understanding job usage, excess pickups, and stock available to commit.

What Cayenne built

The office application

Staff set up jobs, assign subcontractors, and approve material quantities. Changes require a logged note. Staff record stock arrivals, issue QR ID cards, and report on transactions, job usage, inventory value, and received stock, with date filters and CSV export.

The warehouse application

A subcontractor’s QR card identifies assigned jobs. Staff select a job and issue approved materials within the remaining allowance. Returns and corrections are recorded in the application.

Controls built into the workflow

• New approvals are capped at stock not committed elsewhere.
• Expired jobs cannot receive material issues.
• Approval edits require a note and record who changed what and when.
• Returns and corrections are recorded as separate transactions.
• Replacing a lost QR card deactivates the old card.

Reporting with a clear purpose

Five reports cover transactions, item utilization, inventory, stock entries, and approval edits. Date, job, subcontractor, and item filters apply where relevant, with CSV export on every report.

The result

Issues and returns are tied to a job and subcontractor. The office can see stock on hand, committed and uncommitted quantities, and the value issued per job. The application prevents issuance above the approved allowance.